A records series consists of documents or file units arranged according to a filing system or kept together because they relate to a particular subject or function or result from the same activity. In addition to paper documents, records series may contain records in other nonpaper formats, including electronic, microform, audio or video recordings, photographs, motion pictures, maps, charts, aerial photographs, or remote sensing imagery.
A group of identical or related records that are normally used and filed as a unit and which permits evaluation as a unit for disposal scheduling purposes. A series may consist of one or many records.
A systematic gathering of documents that have a common arrangement and common relationship to the functions of the office that created them. Record series are the filing units created by offices at all levels in an institutional hierarchy. Each series will be arranged internally according to a system established and modified by its creators. Boundaries between one record series and the next are sometimes razor-sharp and sometimes fuzzy. Typical record series include subject files, project files, chronological correspondence files, client files, applicant files, financial records files, voucher files, and minutes and agenda files.
Term used interchangeably with Record Type (e.g. civil docket books, criminal docket books, civil file papers, criminal file papers, etc.).
A group of similar or related records, used or filed as a unit.
A group of identical or related records that are normally used and filed as a unit and can be evaluated as a unit for retention scheduling purposes. A group of records filed together in a unified arrangement thath results from, or relates to, the same function or activity.
a body of documents sharing common arrangement and function
a body of records or documents which may be filed and maintained together as a unit throughout the life cycle
a broad classification or grouping of similar records
a group of files that are arranged systematically, or maintained as a unit, because they relate to a particular function, subject, or activity
a group of (one or more) record items accumulated by an agency or person which have a common identity and system of control, and are generally in the same format
a group of records created within a recognisable administrative context and having a common system of arrangement and control and similar nature and informational content
a group of records normally used or filed as a unit that relate to a particular subject or result from the same activity
a group of records that are created, used and filed as a unit because they relate to a particular subject or function, result from the same activity, or have a particular physical form
a group of related records normally filed and used as a unit for reference as well as retention and disposition purposes
a group of related records (such as board minutes, grant applications, or audit files) that are normally used and filed together, and which usually have the same retention requirements
a set of records that are identical in form and/or function, and have approximately the same date, fiscal year, or logical chronological grouping
a single specific type of record or file or a group of files that are similar in function and have similar retention requirements
Records that are kept together as a unit because they relate to a particular subject such as (1) real estate records, (2) personal property records organized under the Uniform Commercial Code (UCC), and (3) vital records such as birth, death and marriage certificates and military discharge papers.
A collection of file units or records arranged in a filing system or kept together having a common subject, theme or function, result from the same activity or document a specific kind of transaction
A group of related records or documents that are normally used and filed as a unit because they result from the same activity or function or have some relationship arising from their creation, receipt, etc. and permit their evaluation as a unit.
A group of records that are related as a result of being created, received, or used in the same activity or because they have the same form
File units or documents arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, the same function, or the same activity; have a particular form; or because of some other relationship arising out of their creation, receipt, or use. (SAA Glossary)
A group of related records that are used and arranged in accordance with a filing system. These records are normally kept together because they relate to a particular subject or function, result from the same activity, have a particular form, or have some relationship arising from their creation, receipt, use, or disposition. They can be evaluated as a unit for retention scheduling purposes. [DoD 3.2.78